Efficient registration and management of participants is the cornerstone of a successful event. Today, event organizers have numerous software solutions for this purpose. They facilitate and optimize the event registration process. This article presents the nine best software solutions for event registration in 2023. From user-friendly interface design to seamless integration with other tools, these solutions offer advanced features to help event organizers plan and execute memorable events.

What are the benefits of an event registration tool?

Using an event app or other software solution offers numerous benefits for you as an organizer and your participants. From efficient registration to improved data management and personalized communication, digital event platforms help increase the event’s success and the participants’ satisfaction.

Efficient registration: An event app enables participants to register for an event quickly and easily. The registration process is accelerated and simplified by using a user-friendly interface and an intuitive login.

Time and resource savings: Automating the registration process using a software solution saves time and resources. Manual tasks such as collecting credentials, sending confirmation emails, and creating attendee lists are automated, leaving you more time for other jobs.

Improved data management: An event registration app enables you to manage and organize attendee data effectively. Event organizers can collect, store, and manage data centrally, resulting in better data management. You can also easily create reports and analytics.

Personalization: Modern event registration software often offers personalization options. As an event organizer, you can customize registration forms, send individual confirmation emails, and personalized name badges. This makes the event experience even more personalized for attendees.

Improved communication: An event platform enables seamless communication between you and your attendees. Through automated email messages and updates, organizers can quickly communicate important information about the event or any changes to attendees.

Better event experience: Pleasant and stress-free registration, easy payment options, and fast and personalized customer communication contribute to an improved attendee experience.

Event registration tools: 9 best software solutions 2023

Converve

Converve’s event app offers a comprehensive solution to make your event a memorable experience. With various flexible features, this all-in-one event software enables customized events focusing on B2B matchmaking and networking. Instead of relying on off-the-shelf solutions, you benefit from the expertise of experienced event professionals who perfectly customize the event software to meet the needs of your event. Moreover, Converve’s event app is DSGVO compliant, which is crucial for protecting your attendees’ data.

Speaking of registration: With Converve, participants can register quickly and conveniently online. With automated smart forms, your attendees are registered and ready for matchmaking in a flash. You can also personalize your registration form and tailor registration perfectly to your needs. You can also easily integrate registrations that have already been collected into Converve as a supplement. Registration and ticketing go hand in hand with the networking functionalities of the platform.

Cost: from 3800 € (depending on the size of the event)

Advantages: Seamless data transfer to the event app, different ticket and attendee categories, rights assignment based on tickets, automatic badge, and invoice generation, ISO27001 compliant.

Disadvantages: Can only be used in combination with the Converve event app

Application areas: B2B events, 365-day communities, trade shows, hosted buyer events, conferences, conventions

Additional features: Networking, attendee management, event website builder, event platform builder, mailing tools, streaming, program planning, reporting, many integrations, white-label opportunities.

Do you also want to know which event networking apps will be the most popular in 2023? We’ve looked at the best event networking apps and compared them for you.

Hubilo Germany

Hubilo is a versatile event platform from the U.S. with a corporate offshoot in Germany that is suitable for both virtual, hybrid events and on-site events. The platform offers a personalizable solution to create interactive events. Features such as gamification and an integrated broadcasting studio can be used to enhance online events and webinars. In addition, Hubilo offers hosting in the EU and complies with the requirements of the GDPR.

Speaking of registration, let’s look at their simple check-in process. The Hubilo platform has an all-in-one registration and ticketing feature that allows you to create different ticket categories (free, paid, general or VIP), manage payments and optimize event registrations.

Cost: only on request

Benefits: numerous integrations and API interfaces (Salesforce, Hubspot, Marketo, Mailchip, Zapier), built-in gamification and a leaderboard of the most active participants, and comprehensive event analytics.

Disadvantages: Registration is only possible with the basic functions, too few personalizable design options.

Areas of application: Online events focusing on networking and interaction, B2B events, trade fairs, conferences, and conventions.

Additional features: event website, event app, ticketing, multiple events possible, real-time chat, attendee management, sponsorship management, social media integration, polls, networking lounge.

EventMobi

EventMobi is a comprehensive event management software that helps organizers plan and execute events. Whether online, hybrid, or on-site events, EventMobi offers a wide range of features, including interaction tools and automatically generated usage statistics. The personalizable event app allows your attendees to interact with each other before, during, and after the event: Networking in one-on-one chats, group discussions, and activity feed, appointment booking, gamification through contests, surveys, feedback, and live displays. Get real-time insights into your guests’ behavior.

Speaking of registration, create a branded website for your event registration. Both the app and registration site are intuitive to set up. EventMobi’s attendee management tool automates all your registration communications, from custom email invitations to confirmation emails and waitlist updates. The registration page also features a separate ticket and hotel reservation function.

Costs: Entry price at 3,500 euros

Advantages: German provider with professional and close customer support

Cons: limited branding options on the registration page, third-party vendors are used for appointment matching

Application areas: virtual and hybrid events, session streaming, conferences, trade shows, corporate events, gala events, educational events and more.

Additional features: EventMobi Studio, event portal design, multi-event management, event website, social media dashboard, check-in & badge design, lead capture, networking tools, live survey tool, gamification, event CMS, event statistics.

Bizzabo

Bizzabo is an all-in-one event software that lets you organize and manage online, in-person and hybrid events. The event networking app has a particular focus on social sharing and engagement. It offers a wide range of networking features, including a community section, a messaging feature, and seamless integration with LinkedIn. Using the event networking app, you can increase the engagement of your attendees through polls, questionnaires, interactive Q&A sessions, and more. It also enables you to build an engaged community where attendees can connect with sponsors – not just during the event, but beyond.

Speaking of registration, the form fields in the registration tool are personalizable, so you can customize the data and branding to fit your event. You can also view attendee data in the platform’s contact management dashboard and integrate Bizzabo with your favorite social media platforms to promote your event.

Cost: only on request

Advantages: Event design, speaker contributions, multiple event management, good customer support.

Disadvantages: Some users find the prices relatively high compared to other event management platforms. It takes time to get to know all the possibilities of the platform.

Areas of application: Conferences, congresses, internal corporate events and other events.

Additional features: Website creation, ticketing and event orchestration, Q&As and surveys, real-time insights during events, email marketing, reports and more.

Airmeet

Airmeet is a versatile event platform that supports various events such as conferences, webinars, meetups, workshops and career fairs. With features such as matchmaking criteria, detailed user profiles, speed dating features and networking time slots, Airmeet promotes effective networking. The cloud-based event platform provides comprehensive capabilities to connect attendees and create interactive networking experiences.

Speaking of registration, the event landing page and registration form are personalizable to a certain degree so you can customize the dates and branding. So are the email texts and the automated invitations and reminders.

Costs: free of charge up to 50 participants, $500 per month (from 200 participants), $1500 per month (from 500 participants), Pro Version only on request

Advantages: unlimited event hosting of any size, networking tables (side sessions possible at different tables), fast and professional support

Disadvantages: No pricing model for medium-size teams (50-200 participants), too few templates, limited personalization options for corporate design.

Areas of application: Webinars, workshops and training, community meetings, conferences, hybrid events, product launches, town halls & kickoffs.

Additional features: social lounge, backstage, private and group chats, Q&A sessions, electronic reporting (hand-raising), interactive dashboard, file sharing, and more.

Canapii

Canapii is an event management platform that enables event organizers to plan events of any size, be it in-person, hybrid or virtual. With a variety of digital tools, event planners can streamline the entire event organization process, from online ticketing to post-event analytics. The platform also offers engagement features such as polls, surveys, gamification opportunities and a matchmaking tool accessible through the event app. Through these features, attendees can interactively engage and experience an enriching event.

Speaking of registration, Canapii’s simple registration software helps you plan your event. You can track your attendee data with visitor check-in and updated attendee lists in real time. It also allows you to create multiple ticket and registration links and customize welcome and confirmation emails. Furthermore, you can categorize your attendees to promote different content.

Cost: starting at $2,950 for small events up to 300 attendee seats, all other pricing models (Pro and Enterprise) on request only.

Benefits: Discounts for events for a good cause, excellent customer service.

Disadvantages: Limited customization options, lack of social media integration.

Application areas: face-to-face events, conferences, networking events, hybrid events, webinars, workshops, virtual events, exhibitions

Additional features: event website, event branding, live translation, organizer console, live streaming, event app, audience engagement, sponsor management, integrations, gamification, analytics and reporting.

Swapcard

Swapcard is an AI-powered all-in-one event and matchmaking platform that helps event organizers execute in-person, virtual, and hybrid events successfully. The platform uses Artificial Intelligence to target attendees based on their individual profiles, interests and preferences.

Through these B2B matchmaking capabilities and personalized event journeys, Swapcard creates valuable business contacts and promotes knowledge exchange. With virtual showrooms, interactive conferences and customized event agendas, Swapcard offers an innovative solution for event planning and execution.

Speaking of registration, Swapcard provides you with customizable registration forms to ensure your event runs smoothly. Specify the number of free tickets and create your custom registration form. You can also add questions to the registration, create multiple forms and ensure easy ticket payment. By allowing you to print attendee badges and scan digital tickets, you can keep your attendees’ event journey professional from the start.

Costs: free of charge (up to 250 participants), 999 Euro (up to 500 participants), 5990 € for larger events and enterprise pricing only on request

Pros: User-friendly, excellent customization options, exhibitor/sponsor friendly, good customer support.

Cons: You use a third-party partner for gamification

Areas of application: Trade shows and exhibitions, conferences and conventions, virtual events hybrid events.

Additional features: event management & promotion, website creation, attendee management, networking tool, integrations, 365-degree community, ticket sales, lead management.

BigMarker

BigMarker offers an event networking app that combines powerful webinar software with intelligent event marketing capabilities and an AI-powered matchmaking service. The AI-powered technology lets attendees quickly identify relevant contacts and make valuable connections. With the mobile app and networking features such as matchmaking, network builder and speed dating, event organizers can provide their attendees with quality networking from anywhere.

Speaking of registration, BigMarker offers full-service registration for webinars and virtual and hybrid events. Create flexible, personalizable event registration capabilities for webinars, virtual, hybrid and in-person events, and capture data and integrate seamlessly with your CRM.

Cost: only on request

Advantages: Easy CRM integration (Hubspot, Salesforce, Mailchimp, etc.), a wide variety of features.

Disadvantages: Many functions must first be learned

Application areas: Webinars, virtual events, hybrid events, online courses, conferences and meetings.

Additional features: Branding, attendee management, email marketing, attendee live chat, surveys, screen sharing, sponsor management, lead management, social media integration, APIs, event analytics and white label service, event analytics and more.

Whova

The Whova mobile event networking app allows attendees to create detailed bios and network before events. The app enables the exchange of digital business cards and encourages interactive interactions between attendees and speakers. The conference app allows guests to select and attend their favorite panels and sessions. Whova specifically promotes attendee engagement and networking opportunities to provide your guests with a customized event experience.

Speaking of registration, event registration with Whova offers easy ticket creation, add-ons, discount codes, group tickets and other advanced features such as check-in & badging, email marketing and highlighting sponsors/exhibitors.

Cost: only on request

Advantages: intuitive and user-friendly app

Disadvantages: only limited personalization options

Application areas: Webinars, conferences, exhibitions, corporate events, virtual, on-site, and hybrid events.

Additional features: event information, personal login for company information, networking area, lead generation tool, virtual fairing, display ad opportunities, etc.

Choosing a suitable event software: You should pay attention to these 7 criteria!

1. Ease of use: A good event registration software should have an intuitive user interface that is easy to use for both organizers and attendees. A straightforward registration page, clear instructions and a user-friendly registration and payment function help to improve the user experience.
2. Functionality and personalization: The software should have a wide range of features to cover the entire registration process. This includes creating different ticket types, integrating discounts and promotion codes, waiting list management, automatic confirmation emails and personalized name badges. In addition, the software must be personalizable to meet your specific needs and the branding of your event.
3. Integration of other tools and systems: Seamless integration with other tools and systems such as CRM platforms, email marketing tools, and payment gateways is critical to streamline the registration process and manage data efficiently. A good event registration software should offer APIs (interfaces) or integrations with popular tools to enable a smooth flow of information and data exchange.
4. Data management and analytics capabilities: Your software should be able to capture, store, and manage attendee data so you can generate attendee lists, reports, and analytics. Organizations can gain valuable insights to improve their event and make future decisions by analyzing the data.
5. DSGVO compliant: A good event registration software should be DSGVO compliant. In the best case, use a software solution that stores the data on European servers.
6. Cost and Licensing: Make sure that the software you choose has a transparent cost structure and that the different pricing plans fit your requirements and planned budget. Be aware that platforms may also have additional fees for specific features, payment processing or ticket sales.
7. Reputation: It is important to find software that is trustworthy and reliable. Look for software that is well-rated.

Converve: Your all-in-one tool – 100% customizable

Reviews and experiences about event registration tools show that too often software providers offer limited personalization options. Yet you want to make your event unique and stand out with your event landing page, ticket options, and a customized registration process? At Converve, instead of standard solutions, we offer the guidance of experienced experts who will customize the event platform 100 percent to your event. Please contact us if you want to get to know the Converve team or already have a concrete event you wish to implement. We look forward to hearing from you.